← B1

Reporting what people said

You will be able to Report statements using common changes in tense and pronouns.

Explanation

After a past reporting verb, the original tense often moves one step back. Use tell with an object and say without one.

Examples

Detailed course

Understand the grammar point

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Detailed explanation

This lesson focuses on reporting what people said. The structure helps learners organise connected speech and writing, and it should always be interpreted as part of a complete message rather than as an isolated formula. Before selecting a form, identify the subject, time reference, clause relationship, and the information that receives emphasis.

Formation is central. After a past reporting verb, present forms often shift back, will often changes to would, and pronouns and time expressions may change to match the reporter’s viewpoint. Build the sentence in stages: identify the grammatical subject, choose the auxiliary or main verb form, and complete the clause in normal English word order. In negatives and questions, check whether the structure supplies its own auxiliary or requires another one.

The pattern can help users explain reasons and results, report experience and information, and choose between related grammar patterns. These purposes may overlap, so context decides which interpretation is natural. Time expressions, determiners, linking words, and punctuation often provide evidence for the correct choice.

A useful contrast prevents overgeneralisation. Backshift is not always necessary when the information remains true or when the reporting verb is present. Ask how the nearest alternative would change time, certainty, focus, politeness, or register. A grammatically possible sentence may still communicate the wrong relationship if that contrast is ignored.

The guided examples are complete messages. Notice how the target structure agrees with its subject and how the surrounding vocabulary makes the intended meaning clear. When producing a new example, preserve the relationship between form and meaning while changing the people, place, and lexical details.

A reliable self-check is to paraphrase the sentence in simpler language. If the paraphrase changes the time relationship, degree of certainty, or focus, review the original form. Compare the sentence with the common mistakes and explain why the corrected version is preferable.

In connected speech and writing, the structure also contributes to cohesion. It guides the reader through background information, main events, causes, qualifications, and results. Clause order and connector choice can therefore affect interpretation even when every individual word is correct.

How to form it

After a past reporting verb, present forms often shift back, will often changes to would, and pronouns and time expressions may change to match the reporter’s viewpoint.

Use the structure to organise connected speech and writing.

Use the structure to explain reasons and results.

Use the structure to report experience and information.

Use the structure to choose between related grammar patterns.

Backshift is not always necessary when the information remains true or when the reporting verb is present.

Guided examples

Maya said that she was preparing the final slides.

Was moves one step back from the original is, after the past reporting verb said.

The teacher explained that the deadline had changed.

Had changed moves back from changed, showing an event before the reporting.

Omar told us that he would send the images later.

Told is used with an object, us, and will shifts back to would.

Lina said that she could not attend the meeting.

Could not is the reported form of cannot, shifting back after said.

The organiser said that the hall opened at nine.

Opened stays in a past-like form to report a fact stated in the present.

Our coach told me to arrive fifteen minutes early.

Told plus an object, me, is followed by to plus the base verb for a reported instruction.

Common mistakes

Not: Maya said that she is preparing the final slides.

Use: Maya said that she was preparing the final slides.

After the past reporting verb said, the present is normally shifts back to was.

Not: The teacher explained that the deadline changed.

Use: The teacher explained that the deadline had changed.

An earlier event reported after a past verb often shifts to had changed, showing it happened before the explaining.

Not: Omar said us that he would send the images later.

Use: Omar told us that he would send the images later.

Say is not followed directly by an object like us; tell is used with an object: told us.

Not: Lina said that she cannot attend the meeting.

Use: Lina said that she could not attend the meeting.

After the past reporting verb said, cannot normally shifts back to could not.

Before you practise

  • Identify the communicative purpose.
  • Check the subject and required verb or auxiliary.
  • Confirm the time reference and clause order.
  • Compare the sentence with the nearest alternative.
  • Read the complete sentence and verify the meaning.

Reading text

Notes from the Planning Meeting

About 268 words

The chair, a coach, two members, and the secretary gathered at the sports club office to summarise a planning meeting. The main difficulty was clear: the club wants better lights but money is limited. They spread a budget sheet and a calendar across the table and agreed to work through the facts one by one. The chair said that the budget was small. That first detail changed the mood in the room because it gave the group something concrete to discuss. A coach explained that the hall needed new lights. After that, the group compared names, times, and places instead of guessing. Two members said they could sell tickets. A short disagreement followed, but it helped them notice a missing detail. The secretary asked whether the date was fixed. When the final note was added, the plan felt realistic and easy to explain. Before they left the sports club office, the result was clear: the secretary prepares clear notes for absent members. The chair, a coach, two members, and the secretary return to a budget sheet and a calendar because each item helps with the task. The notes show why the club wants better lights but money is limited. The group checks the time, the place, and the next decision before moving on. No one rushes, because a small error would change the outcome. The work stays connected to the sports club office, where the problem first became visible. By the end, the result is clear: the secretary prepares clear notes for absent members. Later, the written record helps the group explain the decision without adding new claims.

Reading comprehension

  1. Who is involved in the reading?

    Show answer

    the chair, a coach, two members, and the secretary

  2. Where does the reading take place?

    Show answer

    the sports club office

  3. What task are the people trying to complete?

    Show answer

    summarise a planning meeting

  4. What problem makes the task less simple?

    Show answer

    the club wants better lights but money is limited

  5. How does the reading end?

    Show answer

    the secretary prepares clear notes for absent members

Grammar in the text

  1. The chair said that the budget was small.

    Was reports an earlier is after the past reporting verb said.

  2. A coach explained that the hall needed new lights.

    Needed reports an earlier present-tense need after the past verb explained.

  3. Two members said they could sell tickets.

    Could reports an earlier can after the past reporting verb said.

  4. The secretary asked whether the date was fixed.

    Whether introduces a reported yes/no question after asked.

Key point

Use this pattern when the meaning needs it in the reading: reporting verb + that/whether/statement. In short, reported speech summarises what people said or asked. Example: "The chair said that the budget was small."

Practice

  1. Complete the sentence from the same situation: "The chair said that the budget ____ small."

    Show answer

    The chair said that the budget was small.

  2. Complete the sentence from the same situation: "A coach explained ____ the hall needed new lights."

    Show answer

    A coach explained that the hall needed new lights.

  3. Complete the sentence from the same situation: "Two members ____ they could sell tickets."

    Show answer

    Two members said they could sell tickets.

  4. Complete the sentence from the same situation: "The secretary asked whether the date ____ fixed."

    Show answer

    The secretary asked whether the date was fixed.

Listening practice

Watch a TEDx talk

“The power of introverts” — Susan Cain (TED). Listen for clear, natural English and pick up new vocabulary while you review this grammar point.

Check your understanding

What does Susan Cain say Western culture, especially in the United States, tends to favor?

Check your understanding

Which of these is one of Susan Cain's three calls to action at the end of her talk?

Practice

Choose the correct answer. Tom said, "I am tired." Tom said that he ___.

Practice

Choose the correct answer. Anna said, "I cannot come." Anna said that she ___.

Practice

Choose the correct answer. They said, "We are working." They said that they ___.

Written practice

Produce the answer yourself. Capitalisation and final punctuation do not affect validation, but the grammar and word order must be correct.

Grammar transformation

Written practice

Report the statement.

"I am tired," he said.